We're Hiring!


Update (1/9/2023) This position has been filled

Job Description

You’ll be doing administrative work to support our designers as they create graphics to help attorneys investigate and present the most important elements of a case. Our team typically has 50-100 projects open, of which about 20% require active work in a given month. Depending on the case, our objective might be visualizing a motor vehicle crash, a construction defect, a crime scene, a medical diagram or a timeline of events. Check out our portfolio to see examples.

We need someone that can help with project intake, file management, timesheet audits, invoicing, follow-ups and closeout. We’ll ask you to speak directly to clients, take on significant responsibility and work independently as opposed to being directed most of the time. We’ll want you to learn our existing systems, but also suggest future improvements. As you become familiar with our projects, we’ll ask you to help with proofreading, editing, and writing case studies. 

Our office environment is casual, and the schedule is flexible to allow work/life balance, but we do need you to work in-person at our office at least 3 days per week during the core hours of 10am-2pm. This provides the best opportunity to collaborate with co-workers. You’ll be challenged to do great work and occasionally put in extra hours to meet deadlines.

The starting wage for this position is $26 per hour. You’ll be part of a small company with strong growth potential, so significant advancement in responsibility and compensation is possible. Fat Pencil Studio is an equal opportunity employer and offers paid time off, health insurance, and retirement savings benefits.

Skills & Experience

We’re looking for a person with 3+ years of full-time work experience at a professional firm in a role requiring regular communication with clients. During the interview process, you’ll be asked to demonstrate an ability to:

  1. Listen to a series of details about a case, take notes, and then create a database entry including a brief written summary explaining the story of the case in a sentence or two.
  2. Create a timesheet report and invoice (following written instructions, and a quick demo), then assemble into a single PDF and deliver via email.
  3. Review a large batch of case files (documents, images, and video), follow instructions to identify items needed for the project, and copy into a cloud storage folder.

We use Airtable to store project management data, Harvest for time tracking, and Dropbox for file management. Proficiency with these tools is a plus, but not a requirement.

This is not a typical admin job. The subject matter of our projects can be highly complex, is sometimes gruesome, and is almost always confidential. We often work on behalf of people who have experienced tragic loss, or who have been accused of terrible crimes. But everyone deserves a chance to have their story heard, and we take pride in helping our clients tell these stories in the most visually compelling way possible.

If you are interested in applying for this position, please write a brief letter of introduction (one page maximum) that explains why you want to work at Fat Pencil Studio, and what experience will help you be successful with items 1-3 listed above. This letter is the most important element of your application. It should be unique and specific. We’ll use it to evaluate writing skills and level of interest. We’ll also want to review your resume and any other writing samples you wish to share. 

Please send application materials via email to [email protected] We will review applications as they arrive, and are aiming for a start date in mid-January.


Joshua Cohen is a Principal at Fat Pencil Studio